{"id":244493,"date":"2023-04-11T17:27:20","date_gmt":"2023-04-11T17:27:20","guid":{"rendered":"https:\/\/vmlogger.com\/excel\/?p=244493"},"modified":"2023-04-11T17:27:20","modified_gmt":"2023-04-11T17:27:20","slug":"custom-excel-formula-to-count-based-on-color","status":"publish","type":"post","link":"https:\/\/vmlogger.com\/excel\/2023\/04\/custom-excel-formula-to-count-based-on-color\/","title":{"rendered":"Custom Excel Formula to Count based on Color"},"content":{"rendered":"

Dear Readers,<\/p>\n

Last Friday, my wife, Shagun Sharma, who is a Vlogger<\/a><\/span> shared an excel sheet with some data and a problem to solve, which can save some time of hers. <\/p>\n

\n

Problem Statement:<\/h2>\n

She had created an Excel sheet for her planning where she used to highlight some of the cells with certain colors as a background color for her readability purposes. Note that, this color filling [background color] was done by her manually over a period of time and not by conditional formatting, etc. Now, that she had a bigger sheet with many rows and columns, she wanted to count only those cells where she had filled in specific colors as the background color.\n<\/p><\/div>\n

Excel formula to count cells with specific colors<\/h2>\n

In order to count all such cells with a specific background color, I defined a user-defined function.<\/a> to count the number of cells with a specific background color.<\/p>\n

\nThe background color of a cell is stored in cell.Interior.ColorIndex<\/code> in Excel VBA. This ColorIndex<\/code>, as the name suggests stores the index in a numerical value assigned for each color. Therefore, we start counting, we need to define a function that can return you the ColorIndex<\/code> of the background color of a cell.\n<\/p>\n

VBA to get the Color Index of background color of a cell<\/h4>\n

Following is the simple, user-defined function, that will return the ColorIndex<\/code> of provided cell address<\/p>\n

\r\nPublic Function getColorIndex(ByVal cell As Range) As Integer\r\n    getColorIndex = cell.Interior.ColorIndex\r\nEnd Function\r\n<\/pre>\n
After running the above custom formula, you can see the color index of green<\/code> color is returned i.e. 50<\/code>.
\n
\"Green
Cell Interior color index<\/p><\/div><\/p>\n
Using the above custom function, now we can define another customer formula, which can return the count.<\/p>\n
\r\nPublic Function getColorCount(ByVal cell As Range, ByVal hex As Long) As Integer\r\n    Count = 0\r\n    For Each cell In cell.Cells\r\n        If (cell.Interior.ColorIndex = hex) Then\r\n            Count = Count + 1\r\n        End If\r\n    Next\r\n    getColorCount = Count\r\nEnd Function\r\n<\/pre>\n
After running the above custom formula, you can get the count of green color cells.
\n
\"Get
Get Count of colored background<\/p><\/div><\/p>\n
\n
How to use this code as a formula?<\/h3>\n
Refer to the bellow article to know how to use the above code in order to create a custom formula. How to create a custom formula?<\/a><\/p>\n
What is User Defined Function (UDF) ?<\/h3>\n
Microsoft Excel allows us to create our own functions, based on our own needs. Such functions are called \u201cUser Defined Functions\u201d (UDFs) or Custom Functions.<\/p>\n
These functions behave exactly like Excel\u2019s inbuilt formulas. These are helpful in simplifying complicated calculations or string-related stuff. Sometimes, you might have felt, \u201cI wish, Excel had a built-in formula for this calculation\u201d !! No worry, you can create your own formula.. and through all the dirty code behind the bar<\/p>\n<\/div>\n<\/span>","protected":false},"excerpt":{"rendered":"
Dear Readers, Last Friday, my wife, Shagun Sharma, who is a Vlogger shared an excel sheet with some data and a problem to solve, which can save some time of hers. Problem Statement: She had created an Excel sheet for her planning where she used to highlight some of the cells with certain colors as […]<\/p>\n","protected":false},"author":45,"featured_media":244505,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[1672,1246,1676,1682,2056],"tags":[],"class_list":["post-244493","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-excel-formula","category-macro","category-excel-tips","category-popular-articles","category-udf"],"yoast_head":"\nCustom Excel Formula to Count based on Color - Let's excel in Excel<\/title>\n<meta name=\"description\" content=\"How to count cells based on background color of cells | Excel formula to count based on color | Formula to get color index of background color of a cell\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/vmlogger.com\/excel\/2023\/04\/custom-excel-formula-to-count-based-on-color\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Custom Excel Formula to Count based on Color\" \/>\n<meta property=\"og:description\" content=\"How to count cells based on background color of cells | Excel formula to count based on color | Formula to get color index of background color of a cell\" \/>\n<meta property=\"og:url\" content=\"https:\/\/vmlogger.com\/excel\/2023\/04\/custom-excel-formula-to-count-based-on-color\/\" \/>\n<meta property=\"og:site_name\" content=\"Let's excel in Excel\" \/>\n<meta property=\"article:publisher\" content=\"http:\/\/www.facebook.com\/vmlogger\" \/>\n<meta property=\"article:author\" content=\"http:\/\/www.facebook.com\/vmlogger\" \/>\n<meta property=\"article:published_time\" content=\"2023-04-11T17:27:20+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/vmlogger.com\/excel\/wp-content\/uploads\/sites\/11\/2023\/04\/count-same-color-cell.png\" \/>\n\t<meta property=\"og:image:width\" content=\"2560\" \/>\n\t<meta property=\"og:image:height\" content=\"1440\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Vishwamitra Mishra\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@https:\/\/www.twitter.com\/learnexcelmacro\" \/>\n<meta name=\"twitter:site\" content=\"@learnexcelmacro\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Vishwamitra Mishra\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/vmlogger.com\/excel\/2023\/04\/custom-excel-formula-to-count-based-on-color\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/vmlogger.com\/excel\/2023\/04\/custom-excel-formula-to-count-based-on-color\/\"},\"author\":{\"name\":\"Vishwamitra Mishra\",\"@id\":\"https:\/\/vmlogger.com\/excel\/#\/schema\/person\/7500a107b0b2d35a8492acf0d11fc8e5\"},\"headline\":\"Custom Excel Formula to Count based on Color\",\"datePublished\":\"2023-04-11T17:27:20+00:00\",\"dateModified\":\"2023-04-11T17:27:20+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/vmlogger.com\/excel\/2023\/04\/custom-excel-formula-to-count-based-on-color\/\"},\"wordCount\":424,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/vmlogger.com\/excel\/#\/schema\/person\/7500a107b0b2d35a8492acf0d11fc8e5\"},\"image\":{\"@id\":\"https:\/\/vmlogger.com\/excel\/2023\/04\/custom-excel-formula-to-count-based-on-color\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/vmlogger.com\/excel\/wp-content\/uploads\/sites\/11\/2023\/04\/count-same-color-cell.png\",\"articleSection\":[\"Excel Formula\",\"Excel Macro\",\"Excel Tips\",\"Popular Articles\",\"User Defined Function\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/vmlogger.com\/excel\/2023\/04\/custom-excel-formula-to-count-based-on-color\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/vmlogger.com\/excel\/2023\/04\/custom-excel-formula-to-count-based-on-color\/\",\"url\":\"https:\/\/vmlogger.com\/excel\/2023\/04\/custom-excel-formula-to-count-based-on-color\/\",\"name\":\"Custom Excel Formula to Count based on Color - 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