{"id":12199,"date":"2014-06-03T15:58:15","date_gmt":"2014-06-03T15:58:15","guid":{"rendered":"http:\/\/www.learnexcelmacro.com\/wp\/?p=3774"},"modified":"2018-03-21T21:08:56","modified_gmt":"2018-03-21T21:08:56","slug":"read-write-document-properties-excel-macro","status":"publish","type":"post","link":"https:\/\/vmlogger.com\/excel\/2014\/06\/read-write-document-properties-excel-macro\/","title":{"rendered":"Read and Write Document Properties of an excel Document &#8211; VBA"},"content":{"rendered":"<p>In this Article we will learn how to get document property of an excel workbook using Excel VBA. Before I jump in to the VBA code let&#8217;s have a look <strong>Where to see document properties in Excel Document? <\/strong><\/p>\n<h2>How to see document property of an Excel document<\/h2>\n<p>Follow the below steps to see the properties for the document:<\/p>\n<p><strong>Step 1.<\/strong> Click on Office Button in Excel 2007<br \/>\n<strong>Step 2.<\/strong> Roll over <strong>Prepare Option<\/strong> available as shown in the below picture:<br \/>\n<strong>Step 3.<\/strong> Now click on Properties Option visible in Right hand side<br \/>\n<img decoding=\"async\" src=\"https:\/\/vmlogger.com\/excel\/wp-content\/uploads\/sites\/11\/2014\/06\/Excel-Document-Properties.png\" alt=\"Excel-Document-Properties\" title=\"Excel-Document-Properties\" class=\"aligncenter\" \/><br \/>\n<strong>Step 4.<\/strong> Now you can see the document property below the Ribbon as shown in the below picture:<br \/>\n<img decoding=\"async\" src=\"https:\/\/vmlogger.com\/excel\/wp-content\/uploads\/sites\/11\/2014\/06\/Excel-Document-Properties-1.png\" alt=\"Excel-Document-Properties\" title=\"Excel-Document-Properties\" width=\"493\" height=\"172\" class=\"aligncenter size-full wp-image-3780\" \/><br \/>\n&nbsp;<br \/>\nHere you can read the document property which is already updated. You can write the property here and save it. It means you can read and write a document property from the above screen.<\/p>\n<blockquote><p>\nNow you know how to read and write the properties of an excel document. Now I will show you how to do the same activity using VBA code. Using <strong>Workbook.BuiltinDocumentProperties<\/strong> property user can read and write the document property of an excel workbook.\n<\/p><\/blockquote>\n<h3>What is <i>Workbook.BuiltinDocumentProperties ?<\/i><\/h3>\n<p>This is a Microsoft Excel Workbook property which allows users to read and write the document property. This returns a document properties object which has a collection of all the properties of the document. <\/p>\n<h3>1. How to Read Document Property using <i>Workbook.BuiltinDocumentProperties<\/i><\/h3>\n<p>Use the below vba syntax to get the document property of the excel document:<\/p>\n<h3>Syntax<\/h3>\n<p><i>prop1 = ThisWorkbook.BuiltinDocumentProperties(&#8220;&lt;Prop1Name&gt;&#8221;).value<\/i><\/p>\n<h3>Where:<\/h3>\n<p><strong>Prop1     :<\/strong> is a variable where you want to store the value of a property<br \/>\n<strong>Prop1Name :<\/strong> This is the Name of the property by which it is referred in the returned collection of properties<\/p>\n<h2>Example 1: Get the Author Name from the document property<\/h2>\n<p>Name of the item where Author Name property value is stored is <strong>author<\/strong>. Therefore to get the author name from the document property vba code will look like this:<\/p>\n<pre><code class=\"language-vbnet\">\r\nFunction Get_Author_Name()\r\n    Dim AuthorName As String\r\n    AuthorName = ThisWorkbook.BuiltinDocumentProperties(\"author\").Value\r\nEnd Function\r\n<\/code><\/pre>\n<h2>Example 2: Few more frequently used properties<\/h2>\n<pre><code class=\"language-vbnet\">\r\nFunction Get_Document_Properties()\r\n    Dim LastAuthorName\r\n    Dim CreatedOn\r\n    Dim LastSavedOn\r\n    Dim Title\r\n    Dim Comments\r\n    'To retrieve the last Author of the File\r\n    LastAuthorName = ThisWorkbook.BuiltinDocumentProperties(\"last author\").Value\r\n    'To get the created on date and time\r\n    CreatedOn = ThisWorkbook.BuiltinDocumentProperties(\"creation date\").Value\r\n    'to get the date and time when last time document was saved\r\n    LastSavedOn = ThisWorkbook.BuiltinDocumentProperties(\"last save time\").Value\r\n    'to get the title of document updated in document property\r\n    Title = ThisWorkbook.BuiltinDocumentProperties(\"title\").Value\r\n    'to get the Author's comment added in document proprty\r\n    Comments = ThisWorkbook.BuiltinDocumentProperties(\"title\").Value\r\nEnd Function\r\n<\/code><\/pre>\n<h2>Example 3: VBA code to display all the Properties Name its values<\/h2>\n<p>If you want to display all the properties of an Excel Workbook you can use <i> For Loop<\/i> to traverse all the items of the BuiltinDocumentProperties collection. Below is the VBA code which will list all the proprties Name and corresponding values in your excel sheet.<\/p>\n<pre><code class=\"language-vbnet\">\r\nFunction list_All_Properties()\r\nDim iRow As Integer\r\niRow = 1\r\nOn Error Resume Next\r\n'below loop will traverse for all items of this collection of properties\r\nFor Each prop In ThisWorkbook.BuiltinDocumentProperties\r\n    Range(\"A\" & i).Value = prop.Name 'Property Name like \"Author\" etc\r\n    Range(\"B\" & i).Value = prop.Value 'Property value like Author name updated in proprty\r\n    iRow = iRow + 1\r\nNext\r\nEnd Function\r\n<\/code><\/pre>\n<h3>2. How to Write Document Property using <i>Workbook.BuiltinDocumentProperties<\/i><\/h3>\n<p>This is very simple. All you need to do is reverse the operation. Now you need to assign a value to the property. Hence the VBA code synatx will look like this:<\/p>\n<h3>Syntax<\/h3>\n<p><i>ThisWorkbook.BuiltinDocumentProperties(&#8220;&lt;Prop1Name&gt;&#8221;).value = prop1<\/i><\/p>\n<h3>Where:<\/h3>\n<p><strong>Prop1     :<\/strong> is the value of a property (Like Author Name = Vishwa)<br \/>\n<strong>Prop1Name :<\/strong> This is the Name of the property which you want to update with the above value<\/p>\n<h2>Example 1: Set the Author Name in document property using VBA<\/h2>\n<p>Name of the item where Author Name property value is stored is <strong>author<\/strong>. Therefore to update the author name in the document property vba code will look like this:<\/p>\n<pre><code class=\"language-vbnet\">\r\nFunction Update_Author_Name()\r\n    Dim AuthorName As String\r\n    AuthorName = \"Vishwa\"\r\n    ThisWorkbook.BuiltinDocumentProperties(\"author\").Value = AuthorName\r\nEnd Function\r\n<\/code><\/pre>\n<h2>Example 2: Few more frequently used properties<\/h2>\n<pre><code class=\"language-vbnet\">\r\nFunction Update_Document_Properties()\r\n    Dim Subject\r\n    Dim Status\r\n    Dim Category\r\n    Dim Title\r\n    Dim Comments\r\n    'Assign property value to the variables\r\n    Subject = \"Subject of the Document\"\r\n    Title = \"My Title\"\r\n    Comments = \"Author's comment\"\r\n    Status = \"Complete\"\r\n    Category = \"Finance\"\r\n    'To update the title of document in document property\r\n    ThisWorkbook.BuiltinDocumentProperties(\"title\").Value = Title\r\n    'to update the Author's comment in document proprty\r\n    ThisWorkbook.BuiltinDocumentProperties(\"comments\").Value = Comments\r\n    'to update Subject in document proprty\r\n    ThisWorkbook.BuiltinDocumentProperties(\"subject\").Value = Subject\r\n    'to update the status in document proprty\r\n    ThisWorkbook.BuiltinDocumentProperties(\"content status\").Value = Status\r\n    'to update the Category in document proprty\r\n    ThisWorkbook.BuiltinDocumentProperties(\"category\").Value = Category\r\nEnd Function\r\n<\/code><\/pre>\n<p>After running the above code all the values will be set to the corresponding property field in document property. refer the below picture:<br \/>\n<img decoding=\"async\" src=\"https:\/\/vmlogger.com\/excel\/wp-content\/uploads\/sites\/11\/2014\/06\/Properties-Updated.png\" alt=\"Properties-Updated\" title=\"Properties-Updated\" width=\"498\" height=\"147\" class=\"aligncenter size-full wp-image-3791\" \/><br \/>\n&nbsp;<\/p>\n<h2>If you have any doubt or suggestion do let me know through comment or on my <a href=\"https:\/\/www.facebook.com\/learnexcelmacro\" target=\"_blank\">facebook fan page<\/a> <\/h2>\n<p><\/p>\n<span class=\"et_bloom_bottom_trigger\"><\/span>","protected":false},"excerpt":{"rendered":"<p>In this Article we will learn how to get document property of an excel workbook using Excel VBA. Before I jump in to the VBA code let&#8217;s have a look Where to see document properties in Excel Document? How to see document property of an Excel document Follow the below steps to see the properties [&hellip;]<\/p>\n","protected":false},"author":45,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[1673,1246,1676,1678,1682],"tags":[],"class_list":["post-12199","post","type-post","status-publish","format-standard","hentry","category-excel-functions","category-macro","category-excel-tips","category-interesting-vba-functions","category-popular-articles"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v23.5 (Yoast SEO v23.5) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Read and Write Document Properties of an excel Document - VBA - Let&#039;s excel in Excel<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/vmlogger.com\/excel\/2014\/06\/read-write-document-properties-excel-macro\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Read and Write Document Properties of an excel Document - VBA\" \/>\n<meta property=\"og:description\" content=\"In this Article we will learn how to get document property of an excel workbook using Excel VBA. Before I jump in to the VBA code let&#8217;s have a look Where to see document properties in Excel Document? 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