{"id":12119,"date":"2012-01-18T17:45:36","date_gmt":"2012-01-18T17:45:36","guid":{"rendered":"http:\/\/www.learnexcelmacro.com\/?p=1232"},"modified":"2022-08-07T00:50:50","modified_gmt":"2022-08-07T00:50:50","slug":"format-whole-row-or-a-range-by-conditional-formating","status":"publish","type":"post","link":"https:\/\/vmlogger.com\/excel\/2012\/01\/format-whole-row-or-a-range-by-conditional-formating\/","title":{"rendered":"How to format whole row or a Range by Conditional Formating"},"content":{"rendered":"<p>Sometimes in Excel, we need auto-formatting as soon as a condition in a particular cell or cell range is satisfied then the formatting of the whole row or a cell range should change. This is very easy to do in Excel by using Conditional Formatting.<br \/>\nLet&#8217;s take an example. Suppose you have the following data in the Excel Sheet<br \/>\n<div id=\"attachment_242549\" style=\"width: 549px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" aria-describedby=\"caption-attachment-242549\" src=\"https:\/\/vmlogger.com\/excel\/wp-content\/uploads\/sites\/11\/2012\/01\/Onditional-Formating-Row1-1.png\" alt=\"Conditional Formatting for Range\" width=\"539\" height=\"462\" class=\"size-full wp-image-242549\" srcset=\"https:\/\/vmlogger.com\/excel\/wp-content\/uploads\/sites\/11\/2012\/01\/Onditional-Formating-Row1-1.png 539w, https:\/\/vmlogger.com\/excel\/wp-content\/uploads\/sites\/11\/2012\/01\/Onditional-Formating-Row1-1-480x411.png 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 539px, 100vw\" \/><p id=\"caption-attachment-242549\" class=\"wp-caption-text\">Conditional Formatting for Range<\/p><\/div><\/p>\n<p>In the above format, you want that as soon as you select Status as <strong>&#8220;Failed&#8221;<\/strong> then for that row, all the Columns like Column A, Column B, Column C, and Column D, color should change to Red.<\/p>\n<p>Now Select the Whole Range, where you want to Apply the formatting as shown in the above Picture.<\/p>\n<p>Go to <strong>Home Tab &#8211;> Conditional Formatting<\/strong><br \/>\nNow Click on <strong>Use a formula to determine which cells to format<\/strong><br \/>\nIn the formula bar, Enter the formula: <strong>=$D2=&#8221;Failed&#8221;<\/strong> as shown in the Picture.<br \/>\n<strong>Note: <\/strong>In the formula make sure that you are using <strong>$<\/strong> Sign before the Column Name. But you should not use this sign before Row Number.<\/p>\n<div id=\"attachment_242550\" style=\"width: 535px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" aria-describedby=\"caption-attachment-242550\" src=\"https:\/\/vmlogger.com\/excel\/wp-content\/uploads\/sites\/11\/2012\/01\/Onditional-Formating-Row2-1.png\" alt=\"Conditional Format on Range\" width=\"525\" height=\"445\" class=\"size-full wp-image-242550\" srcset=\"https:\/\/vmlogger.com\/excel\/wp-content\/uploads\/sites\/11\/2012\/01\/Onditional-Formating-Row2-1.png 525w, https:\/\/vmlogger.com\/excel\/wp-content\/uploads\/sites\/11\/2012\/01\/Onditional-Formating-Row2-1-480x407.png 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 525px, 100vw\" \/><p id=\"caption-attachment-242550\" class=\"wp-caption-text\">Conditional Format on Range<\/p><\/div>\n<p>Click OK<br \/>\nNow you can see that the selected Row color is changed to Red where ever Status is Selected as &#8220;Failed&#8221;. Refer below screen-shot.<\/p>\n<div id=\"attachment_242551\" style=\"width: 544px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" aria-describedby=\"caption-attachment-242551\" src=\"https:\/\/vmlogger.com\/excel\/wp-content\/uploads\/sites\/11\/2012\/01\/Onditional-Formating-Row3-1.png\" alt=\"Conditional Formating on Range\" width=\"534\" height=\"311\" class=\"size-full wp-image-242551\" srcset=\"https:\/\/vmlogger.com\/excel\/wp-content\/uploads\/sites\/11\/2012\/01\/Onditional-Formating-Row3-1.png 534w, https:\/\/vmlogger.com\/excel\/wp-content\/uploads\/sites\/11\/2012\/01\/Onditional-Formating-Row3-1-480x280.png 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 534px, 100vw\" \/><p id=\"caption-attachment-242551\" class=\"wp-caption-text\">Conditional Formating on Range<\/p><\/div>\n<h3>Now if you want to change the Color of that complete row wherever the Status is Failed then Follow the below Steps:<\/h3>\n<p><strong>Step 1.<\/strong>While Selecting to format, Select the Complete row and then Apply the Conditional Format.<\/p>\n<h3>OR<\/h3>\n<p><strong>Step 2.<\/strong><a href=\"https:\/\/vmlogger.com\/excel\/2011\/11\/edit-conditional-formatting\/\"> Edit the Existing Conditional Formatting<\/a> by Clicking on Manage Rules in Excel 2007.<br \/>\nIn Manage Rules, Enter this Range in<strong> Applies To<\/strong> Field.<br \/>\nWhen you want to format complete row to be formatted then in &#8220;Applies to&#8221; Field DO NOT enter Column Names.Just you need to Enter the Row Range. Like <strong>$1:$1200<\/strong> as shown below.<\/p>\n<div id=\"attachment_242553\" style=\"width: 771px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" aria-describedby=\"caption-attachment-242553\" src=\"https:\/\/vmlogger.com\/excel\/wp-content\/uploads\/sites\/11\/2012\/01\/Onditional-Formating-Row4-1.png\" alt=\"Conditional Formatting On Range\" width=\"761\" height=\"353\" class=\"size-full wp-image-242553\" srcset=\"https:\/\/vmlogger.com\/excel\/wp-content\/uploads\/sites\/11\/2012\/01\/Onditional-Formating-Row4-1.png 761w, https:\/\/vmlogger.com\/excel\/wp-content\/uploads\/sites\/11\/2012\/01\/Onditional-Formating-Row4-1-480x223.png 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 761px, 100vw\" \/><p id=\"caption-attachment-242553\" class=\"wp-caption-text\">Conditional Formatting On Range<\/p><\/div>\n<span class=\"et_bloom_bottom_trigger\"><\/span>","protected":false},"excerpt":{"rendered":"<p>Sometimes in Excel, we need auto-formatting as soon as a condition in a particular cell or cell range is satisfied then the formatting of the whole row or a cell range should change. This is very easy to do in Excel by using Conditional Formatting. Let&#8217;s take an example. Suppose you have the following data [&hellip;]<\/p>\n","protected":false},"author":45,"featured_media":242551,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","rop_custom_images_group":[],"rop_custom_messages_group":[],"rop_publish_now":"initial","rop_publish_now_accounts":{"facebook_10221221723514640_204908552914904":"","twitter_aTo1MTIwNTUyMDQ7_512055204":""},"rop_publish_now_history":[],"rop_publish_now_status":"pending","footnotes":""},"categories":[1672,1676],"tags":[],"class_list":["post-12119","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-excel-formula","category-excel-tips"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v23.5 (Yoast SEO v23.5) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to format Cell Range based on some Conditional using Conditional Formatting<\/title>\n<meta name=\"description\" content=\"Auto-formatting as soon as a condition in a particular cell or cell range is satisfied then the formatting of the whole row or a cell range should change. 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Friends Call me Vishwa. I hold a Bachelor\u2019s Degree in Computer Science from D.A.V.V. 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